A complete REBIM® Configurable Workflow System for Your Organisation
REBIM® configurable workflows help organisations digitise operational, compliance and project delivery processes within a structured information environment. This means teams can manage approvals, inspections, issue resolution, maintenance and reporting in one connected system rather than relying on disconnected tools.
This is increasingly important for organisations aiming to support lifecycle information management, maintain a true single source of truth and reduce fragmentation across projects and assets.
Customise REBIM® Workflows to Suit Your Organisation
REBIM®’s Configurable Workflow Engine allows you to streamline and digitise any process across your projects, properties or operational environments. It can be applied to document management, on-site inspections, compliance checks, maintenance, issue resolution and bespoke approval processes, giving you the flexibility to design workflows around your organisation — not the other way around.
For many organisations, this is the missing layer between a structured Common Data Environment and the day-to-day operational activity that happens on site, across assets and within teams.
Trusted by housing associations, contractors, facilities managers, surveyors, engineers, letting agents and public sector teams.
Whether you are managing routine maintenance, tracking installations, or resolving issues quickly, every action is captured, documented and auditable.
Key Benefits:
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Digitise any business process with flexible, configurable workflows
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Enforce evidence collection with photos, video, and documents
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Real-time chat built into every workflow for instant collaboration
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Complete history stored in a single, date/time stamped thread
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Accessible across both REBIM® Web and Mobile Workforce App
Configurable Workflows on Web and App Based User Interfaces
Both the Web and App based user interfaces can be used to action configurable workflows on any device, anywhere.
This combination of web-based control and mobile-first usability is one of the main reasons organisations are moving away from separate systems for document control and field activity. To understand this challenge in more detail, read our guide to CDE vs Mobile Workflow Apps.
Examples of Configurable Workflows
Some examples of how our clients use REBIM® workflows:
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Document management & approval
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Requests for Information (RFI)
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Site inspections & risk assessments
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Fire safety remedial actions
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Urgent or routine maintenance
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Issue reporting and resolution
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Installation of parts, products, or items
- Pinning workflow tasks to 2D drawings and 3D models
For a real-world example of configurable workflows in practice, see how One YMCA used REBIM® workflows to manage thousands of live maintenance and remedial tasks across its property portfolio.
Click to view a comprehensive list of all REBIM® features.
Everything Included in One Price
One YMCA Case Study
One YMCA are one of our biggest users of Configurable Workflows. They have used REBIM® to manage over 7500 live tasks using configurable workflows to enhance the efficiency of processes related to remedial repairs and maintenance across its extensive property portfolio in the social housing sector.
Chantal Clough – Head of Place at One YMCA writes:
“We are delighted with the impact that REBIM® has had at One YMCA, both in terms of our operational efficiency and reporting capability, and we look forward to continuing our journey with them.”
Click to read the full One YMCA case study.
Why Choose REBIM® Configurable Workflows?
Total flexibility
✓Adapt configurable workflows to your existing processes.
✓ There is no need to redesign your existing processes or standard operating procedures. REBIM® can be configured around the way your organisation already works.
✓ If you can define a workflow process, REBIM® can be configured to support it.
Consistency
✓ Standardise data collection across your teams.
✓ Set controlled role-based user actions at predefined workflow steps.
✓ Standardised reporting of all workflow steps, actions and status.
Collaboration
✓ Integrated real-time messaging and notifications keep teams aligned.
✓ Ping specific users with real-time @username alert notifications.
✓ Attached and view photos, videos and documents within the workflow message thread.
Workflows capture evidence as they happen, with every action stored in a time-stamped thread. Because data is accessible on any device, teams stay connected whether they are on site or in the office.
Accountability
✓ Full audit trail of actions, evidence, and approvals.
✓ Schedule Recurring Compliance checks and automate workflows actions to support inspections and maintain compliance.
✓ Role-based user access ensures the right people action the right workflow approval stages.
Standardise Reporting
✓ Report across all business functions and areas and design, create and view performance reports across all assets and sites.
✓ Access to real-time reporting and analytics across all assets and sites.
✓ Drill down on reports easily between departments, specific workflows or specific sites and use to create Key Performance Indicators (KPIs) for the whole organisation.
Modern construction and asset management increasingly depend on more than just document control. Organisations need structured workflows that connect site activity, approvals, evidence capture and reporting back into the wider information environment.
This is why configurable workflows are becoming such an important part of modern information management. They help turn fragmented processes into connected, auditable and repeatable systems that support both day-to-day operations and long-term asset performance.
For organisations preparing for Level 3 BIM, configurable workflows also play a critical role in bridging the gap between controlled information and live operational activity.
| Further REBIM® Features |
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| Fully Configurable Document Management |
| Common Data Environment (CDE) to ISO 19650 BIM Standards |
| Schedule Safety and Compliance Inspections using the REBIM® Scheduler Tool |
| Manage, Prioritise and Assign Tasks to internal staff and 3rd Parties |
| 3D Model Viewer to Navigate Around Your Assets in 3D Easily |
| Asset Management Workflows to ISO 55000 / 55001 |
| Order and Manage Supply Chain Items |
Click to view a comprehensive list of all REBIM® features.
See Configurable Workflows in Action
Digitise your processes, improve accountability and connect your workflows to a structured information environment.
Book a demo to see how REBIM® configurable workflows support compliance, collaboration and lifecycle information management in practice.